Industries
Client insurance requirements for HVAC contractors
HVAC contractors install systems on projects and service them for years afterward. Service work for a facility owner usually runs under a master service agreement, and many owners manage it through a vendor compliance program.
Upload what the client sent you to see every insurance requirement and how your current policies compare.
The checker needs no account. Upload a document, answer four short questions, and get a requirements checklist as a PDF, what is missing, and price ranges. The price ranges are estimates, not quotes.
We keep you compliant with every client that requires insurance.
We do it by reading each client's documents, comparing them with your policies, tracking what is due, reminding you before a review, and sending updated certificates.
Whether a client accepts you as a vendor depends on the coverage you buy and on the client's own review.
What clients usually ask for
Clients commonly ask HVAC contractors for:
- General liability
- Including completed operations, with limits set in the client's documents.
- Workers' compensation and employer's liability
- Usually asked of any vendor with employees.
- Commercial auto liability
- For service vehicles.
- Umbrella or excess liability
- When the client wants higher limits.
- Additional insured and waiver wording
- The client named on your policies, with a waiver of subrogation and primary and non-contributory wording.
- Pollution liability
- Some clients ask for it because the work involves refrigerants and similar materials.
- Coverage for equipment being installed
- Some contracts ask for it until the units are in place.
These are common examples, not a list of what your client requires. Your client's own documents decide. Upload them and we list what they actually say.
How it works
Step 1
Upload what your client sent you
The master service agreement, vendor packet, supplier manual or insurance exhibit. Use the checker without an account, or add the client in your account to keep everything in one place.
Step 2
AI lists every requirement, with its page
You get each insurance requirement in the documents and the page it came from, so you can check it yourself. A licensed producer reviews the list.
Step 3
See what you meet and what is missing
Each requirement is compared with your current policies and marked met, not met or unclear. For each gap you see priced options to close it. The prices are estimates, and a licensed producer reviews them.
Step 4
Stay current with each client
What you save for a client sets what that client's certificate of insurance says. Updated certificates go out automatically when your policies renew, and you get a reminder before the client's annual re-approval.
What you get
Every requirement, with its page
A list of each insurance requirement in your client's documents and the page it came from.
Met, not met or unclear
Each requirement compared with the policies you have now.
Priced options for the gaps
What it may cost to close each gap. These are estimates, not quotes, and a licensed producer reviews them.
Certificates that follow the requirements
What you save for a client sets what that client's certificate of insurance says. A certificate only shows wording your policy has. Updated certificates go out automatically at renewal.
A compliance package in one click
Your certificate, endorsements, W-9, safety documents and EMR letter for a client, put together in one step.
Reminders and a checklist
A reminder before each client's annual re-approval, and a document checklist for each vendor platform. You update the platform status yourself. We do not log in to, read from, or submit to vendor platforms.
Common questions
We have a service agreement with a plant. Is that a master service agreement?
It may be. If one agreement sets the terms for all your visits, treat it like one. Upload it, along with any insurance exhibit that comes with it.
Why do some clients ask HVAC contractors for pollution liability?
Because the work can involve refrigerants and similar materials. Whether it is required is set by the client's documents. If it is required and you do not have it, the comparison shows it as a gap with priced options, and a licensed producer reviews them.
Can you insure HVAC contractors?
HVAC is one of the trades our application lists. Some accounts still need an underwriter, for example a large payroll, an umbrella policy, or work in several states. When that is the case, we tell you up front how long it will take. We can only offer coverage from carriers we are appointed with in your state.
Start with one document
Upload what your client sent you. The checker lists every insurance requirement it finds, with the page it came from, and shows what is missing.
AI reads the documents and a licensed producer reviews the results. Everything is marked pending review until then. Costs shown are estimates, not quotes. Coverage advice comes from a licensed producer, not from the AI.